Eating the Elephant - One bite at a time
How do you put on the largest, most ambitious event in the world of education…with very slim resources, both human and and monetary? There are many “answers”, to include collaboration like crazy. But, fundamentally, it all gets down to eating the elephant one bite at a time.I say the first two bites start by concentrating on the 120 minutes prior to the Opening and “putting in concrete” the first 60 minutes of the Opening.
Concentrating on these 180 minutes, right at first, is key to a good event.
Why? Because during the “warming up the chairs” period - the pre-opening - we can use this as both a training opportunity (for the page-pushers); a test site for recordings we know we will use during the event; as a site to point people to to get a “feel” for what this event will showcase; as test platform for taking voices both in real time and from the Net and “pushing” them to the phone room and then out to the Net.
Why concentrate on the Opening 60 minutes? Because we already know, exactly, how each minute in that 60 minutes will “run”. For this to be utterly perfect, we need a Timetable that will serve as a model for every other Port of Call.
In this case, I will be suggesting that the Timetable have 24 slots, instead of the usual 12 for each 60 minutes of the event. We would still use the Arabic numbers, but in this case we would number the timetable, at the far left (linear) 1a 1b; 2a 2b; 3a, 3b. etc. etc.
Pulling off a perfectly timed and perfectly polished “Opening” preceded by a 120 minute period (where people can come in advance, get guidance and help, preview some of the good stuff) and where our training sessions and technology test sessions can take place is, I believe, where we should immediately concentrate our efforts.
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